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Joomla 3.x. How to manage archives

This tutorial is going to explain you how to manage archive articles in Joomla 3.x.

Joomla. How to manage archives

Archiving articles stores them on your Joomla site for posterity’s sake, but makes them less visible to your site’s visitors as they will no longer be displayed along with the rest of your site’s content. Once archived, the articles can only be viewed via your Joomla site’s Archived Articles Menu Item, the Archived Articles module, or by searching for the article by name using Joomla’s built-in content filtering features.

Archive Articles

You can archive articles easily in the Article Manager. To do it, you should perform the following steps:

  1. In your Joomla admin panel navigate to Content -> Article Manager menu.

  2. Select the articles you want to archive by checking the check boxes at the beginning of their rows and click Archive button in the top menu:

    how_to_manage_archives2

  3. To open archived articles in the Article Manager, click the Search Tools button near the search field and from the -Select Status- drop down menu select Archived option. You will see the list of all archived articles:

    how_to_manage_archives1

Display lists of archived articles via a module

You can configure the Archived Articles module to display a list of links to archived articles, arranged by month. Perform the following steps:

  1. In your Joomla admin panel navigate to Extensions -> Module Manager menu.

  2. Click New button in the right top toolbar and from the module types list select Archived Articles module:

    how_to_manage_archives3

  3. Now you can configure the main module settings:

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    1. Make choice from the Position drop-down list to specify where on the page the Archived module should appear.

    2. In the right column in the Status drop-down menu select Published option.

    3. In the # of Months field insert the number of months to display.

    4. In the Menu Assignment tab set the menu(s) you want to link the Archived Articles module to.

    5. After everything is done, press Save button in the top right corner. Refresh your site to see the new module:

      how_to_manage_archives5

Display lists of archived articles via a menu item

You can create the Archived Articles menu item to display a list of archived articles. Perform the following steps:

  1. In your Joomla admin panel navigate to Menus, select the menu you want to add a new item to and click New button in the right top toolbar:

    how_to_manage_archives6

  2. Near the Menu Item Type option click Select button. In the pop-up window click Articles tab and select Archived Articles type from the drop-down list:

    how_to_manage_archives7

  3. Now you can configure the main menu item settings:

    1. In the Details tab insert menu title, select parent item if you want, select target browser window when the menu item is clicked, etc.

    2. In the Archive tab you can configure the following archived articles display settings:

      how_to_manage_archives8

      • Article Order. Order of articles in this layout: Oldest first, Most recent first, Title Alphabetical, Title Reverse Alphabetical, Title Reverse Alphabetical, Most Hits, Least Hits and Ordering (articles are ordered according to the Order column entered in the Article Manager).

      • Date for Ordering. The date used when articles are sorted by date: Use Global, Created, Modified, Published.

      • # Articles to List. The number of articles to include in the list. Select the desired number from the list box.

      • Filter Field. Choose whether to show the Filter Field for the list of articles.

      • Intro Text Limit. The maximum number of characters of the Intro Text to show. If the Intro Text is longer than this value, it will be truncated to this length.

    3. In the Options tab you can configure options determining how the article will show at the site frontend.

      Note that these options include "Use Global" value. If it is selected, the setting from the Article Manager Options will be used.

    4. Link Type, Page Display, Metadata and Module Assignment tabs contain options common for all menu types.

      More information about the Archived Articles menu type you will find via this link.

  4. After everything is done, press Save button in the top right corner. Refresh your site to see the new menu item.

This is the end of the tutorial. Now you know how to manage archive articles in Joomla 3.x.

Feel free to check the detailed video tutorial below:

Joomla. How to manage archives